There may be times when individuals suspect or become aware of questionable acts concerning the use of university funds. Reportable activities include, but are not limited to: theft, embezzlement, improper reporting of time (e.g., timecard, exception leave reporting), payments, misuse or questionable use of cash, diversion of or lack of timely deposit of University revenues, credit card fraud, inappropriate communication of confidential information (e.g., pay, social security number, other protected personal or financial information), and any other illegal or questionable acts.
The University has financial and operating controls in place to provide reasonable assurance that fraudulent, illegal, or dishonest activity by employees, officers, business contacts or others is prevented or detected. However, management recognizes the potential for inappropriate activities and behavior still exists within the University, as it does in any organization. To report improper or inappropriate activities not identified by existing controls, the University has established a hotline, hosted by a third party hotline provider, EthicsPoint.
Due to the nature of certain claims, the University may be limited with respect to the action(s) it may be able to take in response to a report if the individual submitting the report does not wish to make his or her identity known. University policy prohibits the taking of any retaliatory action against individuals who make a good faith disclosure of suspected financial or other misconduct, or violations of policy, etc.
This process does not protect an employee who files a report or provides information that he or she knows to be false or who files a report or provides information with reckless disregard for its truth or falsity. An employee who is determined to knowingly have made false accusations or given false information during an investigation may be subject to disciplinary action.